My Awesome Strategies for Getting More Work Done In Less Time

Updated: Feb 4

Let's start with simple truth: "People overestimate what they can achieve in a year, and underestimate what they can do in a decade". Now, I don't really care if you agree with it or not, but let me tell you it is a absolute truth. You can do shit in a year, it takes a decade to get awesome!



Now, you came here for some wisdom... and I promised few tactics I use myself.


Below you shall find everything you need to get that shit done. So, what are you waiting for! Read it-use it!


Strategy #1: Get Clear About What’s Required

When people set goals, particularly at the beginning of the year when working on their New Year’s resolutions, they tend to be overly optimistic about how much is actually possible. As a result, they over-commit or make lists that are far too long.


I’ve fallen into this trap before. I’ve learned that to be realistic, I must take the time to break goals down and ask, “What would actually be required for me to achieve this goal? How many hours would that take?” Once I have a list of activities and estimates of the time needed to achieve each item, I pull out my calendar and start scheduling all the activities.


This is the point when you come face to face with reality. If you realize that there’s not enough time in the day to accomplish everything you want, it’s time to go back and prioritize your goals. Once you’ve identified the things that are most important to accomplish, schedule the activities that those goals will require, and set aside the rest of your goals for later.


Strategy #2: Create a Daily Schedule

Simply setting aside time in your calendar may not be enough to achieve your goals. I go the extra step and create a daily schedule. Additionally, I use the Rule of 5. Each day I choose 5 specific tasks that will move me toward the completion of my goals and I ensure those tasks are included in my daily schedule. Daily use of the Top 5 Priority Action post-its can help keep your daily task list front and center. So if one of my daily tasks is to work on my book, I don’t simply say, “I’ll work on my book today” – I actually designate the hours that I’ll work on my book. This has been an essential step in ensuring that things actually get done.


To stay motivated, I review my yearly goals once a week, and then I plan my week around those goals. I identify what I need to accomplish in the coming week to achieve my long-term goals, and then I book those activities into my calendar. Each evening before I leave my office, I finalize my schedule for the following day. When I walk in each morning, I can be productive immediately rather than wasting precious time figuring out what I’m going to do.


Strategy #3: Focus on the "Big Pillars"

When planning my daily schedule, sometimes I realize that I have an unreasonable amount of work on my to-do list for the next day. I know that I can’t get it all done. This is when I turn to my list of “Big Pillars” – my most important priorities.


I keep my Big Pillars in a list on my MacBook. The Big Pillars are the things I need to get done this quarter. When my daily schedule is overbooked, the Big Pillars are the things that get done.


Strategy #4: Center and Visualize

I start each day with a meditation to help me get grounded. Before I get up from my meditation cushion, I mentally rehearse my day, visualizing and feeling myself staying focused, working efficiently, and being productive. This helps to activate the Law of Attraction, lining up the inner and outer resources to make my day go smoothly.


Throughout the day, I do “refreshers.” Periodically throughout the day, I’ll close my eyes and focus on my breathing for a few minutes. This helps to center me and restore a sense of calm.


In addition, whenever I begin a new segment on my schedule, I’ll take a few seconds to visualize that section of my day going smoothly. When sitting down to write, I’ll visualize my writing going well. When I prepare to make phone calls, I’ll visualize my conversations going well and achieving the desired results.


Strategy #5: Keep The Bloody Score

To stay on track to achieve goals, it’s important to keep score. This means assessing, each day, whether or not you’ve done what was necessary to achieve your goals.


For score keeping being effective, you must have your goals and score-keeping tool somewhere where you’re going to see it. If you can’t easily see your score, you can’t reasonably assess where you are.


There are a number of ways to keep score. When you were little, your parents or teachers may have helped you keep score with a sticker chart, where you’d get a sticker every time you kept your commitment to do your homework, for example. Some adults find that this approach is still effective. You could also use a simple checklist that lists your various to-do items and deadlines. Checking each item off as it’s completed can be powerful.


Also there are several phone apps that work well for keeping score. If your smartphone were a constant companion, it would be a wise move to put your scorekeeping on your phone so it’s always handy.


Strategy #6: Celebrate Milestones

Celebrating your progress along the way is essential to staying motivated. If you set a goal that takes nine months to achieve, it’s hard to stay motivated the entire time because there’s no payoff. So build in milestones to celebrate along the way.


If your goal is to lose weight, celebrate every two pounds you lose. If you’re writing a book, celebrate every 20 pages that you write. If your goal is to book 35 speaking gigs, celebrate every 5 engagements that you book. Celebrating milestones keeps you inner child excited, because it feels rewarded for all of the efforts it’s made.


Strategy #7: Make Free time

When you’re on fire to achieve your goals, it’s tempting to skip free time. (This is when you often hear people say, “I’ll rest when I’m dead.”)


However, when you deny yourself free time, you get tired. You become less efficient. You make poorer decisions and are less creative. Your inner child can get resentful of the demanding pace, and it becomes easy to get burned out. That’s why I plan free time into my schedule to rest and rejuvenate.


My mentor taught me to schedule three types of days into my calendar. Effort Days are primetime for work. Defense Days are for practice, preparation and miscellaneous details, such as dental appointments or getting caught up on email. Open Days are the third type of day. They’re 24-hour periods dedicated to resting and recharging. I’ve found that scheduling Free Days have resulted in a greater level of passion, creativity and energy in my work.


Your goals are important – not only to you and your family, but to the world.


You have a purpose, and your goals are how you are meant to live your purpose. The seven strategies I’ve shared here have been essential to my ability to get things done. Use them to ensure that when 2019 comes to an end, you’re celebrating the accomplishment of your goals, rather than regretting what hasn’t happened.



Apply The 80/20 Rule To Everything In Time And Life Management.


Before you begin work, always ask yourself, “Is this task in the top 20% of my activities or in the bottom 80%?


The 80/20 Rule is one of the most helpful of all concepts of time and life management. It is also called the Pareto Principle after its founder, the Italian economist Vilfredo Pareto, who first wrote about it in 1895. Pareto noticed that people in his society seemed to divide naturally into what he called the “vital few,” the top 20% in terms of money and influence, and the “trivial many,” the bottom 80%.


The Great Discovery


He later discovered that virtually all economic activity was subject to this Pareto Principle as well.


For example, this rule says that 20% of your activities will account for 80% of your results. 20% of your customers will account for 80% of your sales. 20% of your products or services will account for 80% of your profits. 20% of your tasks will account for 80% of the value of what you do, and so on.


This means that if you have a list of ten items to do, two of those items will turn out to be worth as much or more than the other eight items put together.


The Greatest Payoff


Here is an interesting discovery. Each of these tasks may take the same amount of time to accomplish. But one or two of those tasks will contribute five or ten times the value as any of the others.


Often, one item on a list of ten things that you have to do can be worth more than all the other nine items put together. This task is invariably the one that you should do first.


The Most Valuable Tasks


The most valuable tasks you can do each day are often the hardest and most complex. But the payoff and rewards for completing these tasks efficiently can be tremendous. For this reason, you must adamantly refuse to work on tasks in the bottom 80% while you still have tasks in the top 20% left to be done.


Before you begin work, always ask yourself, “Is this task in the top 20% of my activities or in the bottom 80%?”


Getting Started


The hardest part of any important task is getting started on it in the first place. Once you actually begin work on a valuable task, you seem to be naturally motivated to continue. There is a part of your mind that loves to be busy working on significant tasks that can really make a difference. Your job is to feed this part of your mind continually.


Managing Your Life


Time management is really life management, personal management. It is really taking control over the sequence of events. Time management is control over what you do next. And you are always free to choose the task that you will do next. Your ability to choose between the important and the unimportant is the key determinant of your success in life and work.


Effective, productive people discipline themselves to start on the most important task that is before them. They force themselves to eat that frog, whatever it is. As a result, they accomplish vastly more than the average person and are much happier as a result. This should be your way of working as well.


Action Exercises


Make a list of all the key goals, activities, projects and responsibilities in your life today. Which of them are, or could be, in the top 10% or 20% of tasks that represent, or could represent, 80% or 90% of your results?


Resolve today that you are going to spend more and more of your time working in those few areas that can really make a difference in your life and career, and less and less time on lower value activities.



But all that above is useless and will stay untouched without Relentless motivation...


Motivation is one of the most important soft factors of effective life. Without it, we don't want to get up from bed in the morning, a salesman won't earn any money, and a manager won't plan any new actions.


Everybody talks about motivation, but very few know what it actually is and how it works. What is motivation and what does it mean to motivate? After reading this article you will learn a lot on this subject.


What is motivation?


Motivation is the energy, essential to taking action. The word 'motivation' derives from the Latin word 'movere' (to move, to prepare for battle). The word 'motivum' means both 'cause' and ' a resolving reason'. 'Motive' derives from the word 'motus' (movement), and therefore, if you find the right motive, you will become motivated. If not, you won't take any action. The reason is always connected with the thought that triggers (or doesn't trigger) motivation. If it does, it will lead to bringing ideas into life and giving visible results.


Instinct vs. thinking


The fundamental and simplest level of motivation is instinctive behaviour: body nutrition, reproduction and protection against danger. You don't need to be motivated to do these things, the body reacts by itself to the environmental stimuli, and the feeling of hunger and fear informs us about our needs. Apart from these exceptional, automated behaviours, the rest of the motivation resources come from our minds, and are dependent on our consciousness and choices.


Emotions


Since our instincts have been tamed, it is time for evolution of emotional motivation. As a result, a simple mechanism is set into motion: you follow what brings you pleasure, and avoid what takes it away. On this level, you begin to think about what you want to achieve. What you need to do is consider the form i.e. how to do what you want to do, so that you also like the process itself. Studies show that runners who listen to music during training have increased motivation. Emotions motivate only when you're taking action, then, we need another dose of emotions. If you want long-term motivation, then motivate yourself with the help of the following levels.


Solving problems vs. ambition


Solving problems motivates two times stronger than achieving positively formulated goals. If you want to motivate yourself or others on this level, your goal should guarantee the solution of properly defined problems of the targeted group. What bothers whom? How does it limit them? If you find at least three problems and convey your message in a way that helps solve them, move on to the ambition level: think what will happen if you achieve the desired result. Who will the person announcing problems become, and what will he/she gain out of it? Ambition is all about 'being' and 'having' – it's about acquiring the desired opinion about yourself as well as acquiring specified material goods.


Higher emotions


When you satisfy all your needs, you will desire the sense of happiness to become a part of your success. It is a trend of the future – studies show that the worker, who values happiness over sales results, earns more money. Higher emotions consist of happiness, love, joy, spontaneity, creativity, and altruism (we achieve stronger motivation by helping others, however, we tend to help others after our own needs have been already fulfilled.) If your goal helps others change their lives for the better, how can you achieve it, and how can you make it unique? What will you come up with?


Mission and vision


Those who achieve success and happiness become a tool to be used for the highest purposes, to change the world. 'To think globally' isn't just a sublime phrase anymore, but a fact considered as one of the greatest motivators among young generations. The reason? A YouTube video, recorded on a phone, can become famous in a matter of days. Another one is that everyone using the Internet and social media can see that the world changes in front of their eyes, although they are sitting in their small, quiet rooms.


On this level, try to motivate yourself and others by asking: 'What is my life mission?', 'What will I dedicate my life to?'. Finally, 'What will I leave behind, after I die?', 'How will I change the world?'.


Unleash Your Greatness!

Dominik Stone

Dominik Stone

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